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This document contains the procedures for arranging, administering, sitting for, and returning a proctored exam. Questions on the policy or procedures for proctored exams should be directed to your instructor.
Students may schedule exams with the UIS Center for Teaching and Learning (CTL) in Brookens Library, Room 460. Call (217) 206-6503 to schedule an appointment. Your instructor will need to leave the exam and instructions with the CTL, so be sure to coordinate with your instructor.
The student is responsible for securing an approved institution and proctor for the exam. In general, a telephone call to one or two of the sites listed below to request proctoring will be sufficient.
Approved Proctor Sites
- Illinois students may take their exams at one of 40 student support centers participating in the Illinois Virtual Campus. A listing of these sites is available at http://www.ivc.illinois.edu/student/proctoring.asp.
- Student living outside Illinois but in the United States may find Educational Testing Services helpful. To locate a testing service in the United States, the U.S. Territories, Canada, or Puerto Rico, try the National College Testing Association.
- Other approved sites
- Accredited institutions of higher learning
- Offices of the regional superintendent of schools
- Offices of the superintendent of public or parochial school districts
- Academic or public libraries
- Educational offices of the United States Armed Services
- Other sites may be proposed to the instructor if none of the above are available.
Approved Proctors
- Exam center personnel of accredited institutions of higher learning
- Regional superintendent office personnel
- Superintendent of public or parochial school districts personnel
- Head librarian at major public libraries
- Dean, academic department head, extension or correspondence administrator, registrar, librarian or official testing administrator of an accredited college or university.
- Other proctors may be proposed to the instructor if none of the above are available.
After making these arrangements, the student is required to submit a Proctored Exam Request Form, which must be completed and returned to the course instructor 2 weeks before the desired exam date.
The form may be printed or downloaded from the website and emailed, mailed, or faxed to the instructor.
When the instructor receives this form, he or she will verify that the student is eligible to take the exam, and approve the arranged site and proctor. The instructor should confirm the student’s contact with the proctor via e-mail, telephone, or mail.
When the exam site and proctor have been approved, the instructor prepares the exam materials to send to the proctor. The materials should include:
If the Exam is Cancelled or Rescheduled
Should an exam need to be rescheduled, every effort should be made to notify all parties involved in the exam process, i.e. the instructor, the proctor and the student. If the rescheduled date is before the date specified on the Proctored Exam Instructions, the proctor and student may make arrangements without contacting the instructor. Only the instructor can give permission to reschedule the exam past the date specified or cancel the exam.
If a student does not take an exam, it must be returned, along with all materials, to the instructor in the pre-addressed, postage-paid envelope included in the exam packet.
